Postgraduate Coordinator (Part Time)

An opportunity has arisen in the Faculty of Modern and Medieval Languages and Linguistics for an experienced administrator to work in the Faculty's Postgraduate Office (80% of FTE: 29.2 hours per week).

The Faculty of Modern and Medieval Languages and Linguistics is a vibrant and dynamic place to work, with a dedicated and supportive Professional Services Staff Team.

You will work in the Postgraduate Office, which provides administrative support for the Faculty's postgraduate programmes, including PhD candidatures, the Faculty's six MPhil courses and a brand new MSt programme. This new role has been created in response to the expansion of the School of Arts and Humanities Centre for Film and Screen Studies (which is administered by MMLL) and a planned increased in student numbers for the MPhil in Film and Screen Studies.

Duties will include coordinating the day-to-day activities of the Postgraduate Secretaries and ensuring staff understand which daily tasks and emails they are each responsible for. You will have a supervisory role, acting as a first point of call for the Postgraduate Secretaries regarding training and advice for straightforward queries, and will refer more complex queries and issues up to the Postgraduate Administrator. You will ensure a good level of support to the team, to other staff within the Faculty, and to the postgraduate students, and ensure that deadlines are met.

This support includes, but is not limited to, dealing with postgraduate admissions, examination processes, programme administration, dealing with student queries and jointly managing the Postgraduate Office emails. The successful applicant will liaise effectively with students and staff at all levels, and assist with postgraduate communications in the Faculty, including updating the postgraduate web pages.

Applicants should be educated to A-level or equivalent standard with prior experience in an administrative support role, preferably in a relevant role in a higher education environment. Excellent verbal and written communication skills, good IT skills for administrative purposes, including a working knowledge of a range of computer-based procedures, software packages and databases are essential. The successful candidate will be highly organised with meticulous attention to detail and commitment to accuracy in recording data and checking written correspondence.

In the Suitability section of the application, please ensure that you explain in detail how you meet the requirements listed in the Person Profile of the Further Information document.

The closing date is midnight (BST) on Sunday 3 October 2021.

If you have any questions about the application process, please contact our HR Team on [email protected]. If you have any questions about the role itself, please contact Alison Bingham, Graduate Administrator on [email protected]

Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.

Please quote reference GP28110 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

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